BLACK HILLS SHOOTIST ASSOCIATION
2007 ANNUAL MEETING OCTOBER 13, 2007
The meeting was called to order by President Hawkbill Smith.
TREASURES REPORT:
Lilly Lu (Diane) reported that we took in $ at our September shoot. We paid out $ which included $ for dinner at the Cattlemen’s Restaurant. Our bank balance is $ Discussion was held that we need to find another place to have our banquet. Please submit any ideas to Diane.
OLD BUSINESS:
2007 Dakota Territory Gold Rush
1. Do we need changes?
It was brought up for discussion that we should include the fees for the meals we serve on Saturday and Sunday with the total cost of the shoot. That would prevent confusion and need to have change and money on site. We also discussed if we should increase our fees or charge more for the spouse. The motion was made that we increase our fee by $10.00 to include lunches. Motion was seconded and passed by members.
2. Set design and scenarios? One person complained that the cowboys were too small and also had complaints of scatter. Terri read the SASS suggestions for regulations for distance and size. We are within the regulations. It was suggested we could change the angle and see if that would help. Discussion regarding stage 7. We need to have a step or steps built for that stage. It was discussed that we should have more movable targets. No negative comments on the scenarios. Good job on scenarios went to Badlands Dave and Big Louie.
3. Feed back by visitors? Hawkbill had one complaint from shooters that some guns were too loud. All loads were within legal loads.
4. Targets? Dean will make some more targets. If anyone is willing to help him, give him a call. Supplies needed are flat steel and square tubing. Deans # 347-2927.
5. Discussion? Badlands Dave was asked to be match director again for next year. He agreed to do it with Big Louie as his assistant match director.
1880 Train Robberies
1. Need more than 1 scenario- Discussion was held regarding the scenarios for the train robbery. It was agreed that we need more than 1scenario. Some ideas included having a hanging and letting the women win sometimes. Hawkbill would like some new scenario ideas written out and submitted to the club for discussion. Remember it can’t be too elaborate as we only have 10-15 minutes. It was discussed that we need to move further out as we are too close to the cars and the end cars cannot see the action.
2. Meg would like more action on the train Greg will talk with Meg as to what she wants. Right now the women ride the train and we have to sit and not walk around. It was discussed that we have a good guy and bad guy on each car and have them get into a fight. We can’t have too many men on the train as we need then for the shootout.
3. Everyone needs to stick to the script or scenario as much as possible. Too much adlib only creates confusion. Everything needs to work in sequence or it goes too fast or too slow.
NEW BUSINESS:
2008 Cowboy Social
1. Chair person or persons? Our Social this year will be on March 1, 2008. Bonnie and Terri will be chairpersons.
2. Committees?
A. Games
We had six games last year. Terri mentioned that Bonnie may have another one to add this year. Need volunteers for the games. Dean, Barb, Tim and Greg volunteered. We will need more.
B. Décor
Terri stated that Bonnie was working on the decorations and the theme for the social.
C. Auction items
We need auction items. Please hit up sponsors, employers and the community for items we can auction off. We can also auction off used item from home if they are in good condition.
D. Door prizes
We also need items for door prizes.
E. Menu
We need to come up with a menu and the VFW will cook it. Different menu options were discussed with Roast Beef and Fried Chicken taking the honors. Diane will let the VFW know our selection.
Set Design Stage #1
1. Working on pricing
Hawkbill has been doing some pricing for items needed for Red Owl design. It will run around $150.00 for brick. Jack is working on getting donations of wood we can use.
Fencing
Badlands Dave found that Discount Lumber would give us the best price and even a better price with a big order. It is estimated that we need 25 posts and 50 rails.
Calvary Days
Greg reported that Calvary Days will be the second weekend in June. The board has all new people this year and that Bob Bender is Director of Calvary Days. Greg will keep us informed of the plans for Calvary Days. Some comments from last year is that some people wanted it back at Ft. Meade but there was better attendance in the park and more vendors.
The Year in Review (Video)
Change in by-laws
A discussion was held to change our by-law in regards to nominations, elections and date of our annual meeting. A nomination was made to change nominations of office to September-October and have our annual meeting in November. The motion was seconded and passed by club members.
OPEN FOR DISCUSSION
1. Diane requested money to reimburse Joyce for the pictures that she took of the group during the Governors Run. She used her own funds for the pictures, the albums for the pictures and the CD’s she made. Diane mentioned that Joyce and her husband are thinking of becoming members. After a discussion a vote was held and approved by members to give Joyce $50.00, a family membership to the club, and 2 dinners the night of our Social.
2. Diane brought up that everyone had a good time during the tour of the Horse Sanctuary and picnic. Diane suggested giving them a donation as they usually get $50.00 per person. A discussion lead to donating money to shooting clubs for youths instead of to horses. The discussion was tabled and will be brought up at our next shoot.
3. Club e-mails. A few people mentioned to Hawkbill that they do not want their e-mails used for personal e-mails for jokes or chain letters etc. Club member e-mails are ONLY for club business.
4. Tim mentioned that the Gun Show will be in December. We can set up with Tim or get our own table. It is $25.00 for a table. Tim will get specific dates and let Hawkbill know.
5. A discussion was held if we want to keep our web site. It was agreed to keep it as it is paid for. Greg had been sending club pictures but the site had not been updated in a while. Greg will look into it. Rich will get web site to SASS.
6. We will go forward with the purchase of a new SASS program. It was voted on last year but we were hoping to get one at lower cost but that plan did not work out. Diane will go ahead and order the program.
ELECTION OF OFFICERS
We had one nomination for Territorial Governor. West Creek Willy was nominated for that office. Motion made to cease nominations, motion 2nd. Ballot approved unanimously by members. President - Hawkbill Smith (Rich Sieveke)
Vice-President - Dakota Curly (Greg Iverson)
Treasurer - Lily Lu (Diane Sieveke)
Secretary - Granny Flo (Flo Fletcher)
Sergeant at Arms - Slim Yote (Dean Symanski)
Territorial Governor - West Creek Willy (Brent White)
7. Flo will write a letter to Sonny requesting the Territorial Governor Badge for out new Territorial Governor.
8. Diane will let SASS know that Brent White is our new Territorial Governor.
OUR NEXT SHOOT IS OCTOBER 21ST. DIANE AND FLO WILL PROVIDE SOUP/CHILI. BARB AND TERRI WILL BRING ROLLS/BISQUITS.
Minutes submitted by Granny Flo aka Flo Fletcher. Flo1126@aol.com
